Guidelines for Oral Presentations
Several oral Short Presentations will be selected by the Scientific Committee from the abstracts submitted. Please indicate the option “oral Short Presentation” if you would like to be considered.
The presenting author will have 15, 20 or 30 minutes, respectively, for the presentation, including questions, as indicated at the Conference Program.
When preparing the slides for the oral presentation, please note the following:
Electronic PowerPoint or PDF presentations are the only accepted medium for oral presentation. The electronic projection equipment will include a computer equipped with Operating System Windows 10 (64 bit) and PowerPoint 2016.
It is highly recommended if you are a Macintosh user to test your presentation on a PC to verify it converts to WINDOWS format accurately. There will not be any MAC equipment available.
Lettering and numbering on your PowerPoint poster presentation slides must be readable from the back of the lecture room. An effort should be made to reduce clutter on your slides. Prepare your slides to communicate ideas, not details.
Graphs are best used to convey trends, comparisons, and relationships.
A table in a published article is too small and much too detailed for a slide presentation. Take the time to think through what conclusion you want to present from the table and present the least amount of material you can to communicate that idea. A graph or photograph may better communicate your data than a Table.
Use a horizontal position (landscape) for all slides.
Pre-meeting rehearsal by presenters is a must to ensure that speakers finish within the allotted time and the take-home message of the presentation is clear.
Review your presentation on a different machine from which it was originally prepared to ensure the backgrounds, transitions, video clips, graphics, and linked images appear properly.
Presentation upload:
Upload your presentation by the appointed time. The file size limit is 75MB. Instructions for upload will be provided to the presenting author in an e-mail.
Preferably upload your presentation well before the session. At the meeting, you can upload your presentation at the presentation upload desk. Technical staff is available to assist with the upload if necessary.
Please bring a backup of your PowerPoint presentation to the meeting on a USB Memory Device.
Be in the session room at least 20 minutes before the beginning of your session and introduce yourself to the Session Chair.
Stay on schedule. The Session Chair has been instructed to require all presenters to adhere to the time limit.
The Session Chair will introduce to the audience the authors and the title of your poster. There is no need to repeat it. Do not spend your time making an introduction, presenting materials and methods, experimental, acknowledging all co-workers, funds, etc. Go directly to the goal of your work, major results, and conclusions. Focus on your message to attract participants to view your poster during the breaks.
If the time allowed, the Session Chair might ask for one or two questions from the audience. Please answer the questions briefly to stay within your time.
Show your respect to the team of other presenting authors and be present in the lecture room for the entire session.
Printed Poster Presentation
Neither the organizers nor the conference center has facilities to print your poster. If you want to print your poster in Warsaw, please get in touch with the printing shops you can find on the web and check if they meet your expectations.
Posters can be fixed to boards using adhesive double-sided tape. Please do not use pins, velcro, or blu-tack. Double-sided tape will be provided in the exhibition area and student volunteers are around for any assistance, if needed.
Your poster must remain displayed for the entire day. Posters must be removed during the appointed time to prepare the boards for the next Poster Session. Posters that are not removed by the end of the day will be removed by the Conference staff and can be picked up at the registration desk on the day after.
Poster orientation should be portrait, NOT landscape. Poster size should be A0 (841 mm x 1189 mm). Minimum font size for all text: 18 pt.
Text and graphics must be readable from 2 meters (6 feet) away.
In the planning of the content of your poster presentation, please keep in mind that the poster will be available for viewing and discussion for several hours. The poster should be understandable even without an oral explanation.
Poster Spotlight Presentation
Thirty posters will be selected by the Scientific Committee for the spotlight presentation in each Poster Session, from the abstracts submitted for a poster presentation. The poster presenting author will have an opportunity to show three slides to focus the attention on the topic of the poster within 3 minutes.
Check the Program to see in which Poster Session and order your poster will be displayed for presentation.
The presentation is to highlight the major findings of your work and not to cover your entire research.
When preparing the slides for the poster spotlight, please note the following:
Electronic PowerPoint or PDF presentations are the only accepted medium for spotlight presentations. The electronic projection equipment will include a computer equipped with Operating System Windows 10 (64 bit) and PowerPoint 2016.
It is highly recommended if you are a Macintosh user to test your presentation on a PC to verify it converts to WINDOWS format accurately. There will not be any MAC equipment available.
Lettering and numbering on your PowerPoint poster presentation slides must be readable from the back of the lecture room. An effort should be made to reduce clutter on your slides. Prepare your slides to communicate ideas, not details.
Graphs are best used to convey trends, comparisons, and relationships. A table in a published article is too small and much too detailed for a slide presentation. Take the time to think through what conclusion you want to present from the table and present the least amount of material you can to communicate that idea. A graph or photograph may better communicate your data than a Table.
Use a horizontal position (landscape) for all slides.
Pre-meeting rehearsal by presenters is a must to ensure that speakers finish within the allotted time and the take-home message of the presentation is clear.
Review your presentation on a different machine from which it was originally prepared to ensure the backgrounds, transitions, video clips, graphics, and linked images appear properly.
If you select the Poster Spotlight Presentation, you should prepare also a standard printed poster in addition to the presentation.